About that Antarctic contract rebid...

The current info...updated 12 January 2010:

Interest was stirred up in 2007, but the first official announcement was made on the FedBizOpps (FBO) site on 30 April 2008. This site contains all of the detailed official announcements, presolicitation conference presentations, and the RFP itself, along with amendments and links to pages with more information and lists of interested participants. As things progressed, there were no announcements as to the actual lists of serious bidders, participants in the site visits (which were the week of 17 November 2008), the joint venture posturing, or similar information. The NSF information site page is located here; it includes a detailed schedule of the bid program as well as "reading room" links to extensive quantities of additional information--site details, procedures, and other data of greater or lesser importance (you may find some of it of interest, check it out before it disappears). Some of the backup proposal data was due in January, the final due date for submitting those pallet loads of bids and supporting information was 23 February 2009. Ever since then, one would think that the real serious arm twisting, negotiating, and "best and final" offering would have continuing behind closed doors. Not. At least not yet.

On 28 August 2009, NSF started notifying the seven bidding teams that everything was off. There would be a revised schedule and solicitation amendment issued by the end of September...for what basically is a year's postponement. RPSC is being asked to provide a 1-year extension. The final turnover to the new contractor will not be until 1 April 2011. Behind-the-scenes discussions obviously contined, but it would be several months before the official NSF or FBO sites would be updated. Not quite...the FBO page was revised on 10 September 2009 to announce an update, but the update was missing.

A 19 August Engineering News-Record article (no longer available to non-subscribers) basically outlines that mum was the word in Arlington, although more than one of the bidders has opted to buy billboard space near the NSF headquarters. An earlier 4 June Washington Technology news article tells us that the whole thing could be worth over $1.5 billion if the options for all of the 13 years are exercised. Rick Yuse, president of Raytheon Technical Services (parent company of RPSC) stated that his company had partnered with AECOM this time--AECOM is of course the successor company to Holmes and Narver, Inc., the 1970's contractor as well as the lead partner in the Antarctic Support Associates (ASA) joint venture that was "Denver" in the 1990's. This joint venture has launched itself as TransPolar LLC; here is a short FAQ page from president Sam Feola, directed primarily to current RPSC employees. Another bidding joint venture consists of Computer Sciences Corporation (CSC) and EG&G--this team calls itself Antarctic Research Support (ARS). EG&G was the other original ASA joint venture partner. Other bidders named in the article include ITT (the 1980's support contractor) and Lockheed Martin. Some of the bid teams have been collecting resumes for over a year now, either on their own web sites (ARS) or viarecruiting web sites.

Finally in December 2009 the FBO site was updated with stale news of "amendment 6" which had been issued in October requiring the bidders to restate their financial information in a different format by 24 November. The amendment also included new Q&A's outlining some of the additional forthcoming proposal review steps. Denver eporter Jonathan Shikes of Westword covered the contract award delay in this 30 December blog. And finally on 5 January NSF revised its main solicitation page to include a new schedule...further competitive range determination in February and March 2010, evaluation and "best and final" negotiations between March and June, and contract award by the end of the 2010 boreal summer.

The historical background:

Briefly...since the late 1970s it has happened every 10 years...and the announced schedule of events (read on) has been pretty much the same each time...except that it must now be noted that the contract period which will start in 2010 will run for a maximum of 13 years rather than ten (!) Since the late 1960s the National Science Foundation (NSF) has increasingly relied on a prime private contractor to provide science support, operations and maintenance, logistics support and construction in the Antarctic. How'd we get where we are now (and where are we now, anyway)?

Operation Deep Freeze, the beginning of America's current Antarctic research program, began in 1955-56 in preparation for the International Geophysical Year (IGY), and the support force at that time was the U. S. Navy. However, even then, it was recognized that private companies were better equipped to provide certain aspects of support. During the first summer at McMurdo, Chicago Bridge & Iron (CB&I) had welders on site constructing two fuel storage tanks--a 250,000 gallon tank for aviation gasoline and a 100,000 gallon tank for diesel fuel.

As the original temporary IGY-era program evolved into the continuing research program (CARP/USARP/USAP) that it is today, the Navy remained the primary support organization except for direct assistance to scientists and their missions in the field. One of the first private organizations that NSF looked to for research support was the Arctic Institute of North America (AINA), a binational Canadian-based nonprofit organization then headquartered at McGill University. AINA provided research support in many disciplines in both hemispheres during IGY, and afterward they sent geophysical researchers to Pole and other Antarctic stations (historical page on the AINA web site). For example, at right you see David L. Sylvester, the Arctic Institute of North America (AINA) aurora observer for the 1961 summer/winter, tending bean plants left over from a summer biology project (more information). Another of the first NSF contracting efforts after IGY was to arrange to provide cold-weather clothing (ECW) to scientists. This contract was with the American Geographical Society...who had truckloads of gear for issue to folks--at the Skyline orientation conference in Washington, DC. Grantees would have to arrange to get this ECW to Christchurch--typically as baggage on their commercial airline flight--and then get it back. For the more specialized assistance that was needed for some projects, NSF did what it still does now for some technically complex projects such as IceCube--it arranges with the research institution to include technical expertise, and field manpower in the project support grant. In the days before a resident support contractor, the research institution had to provide field assistants, laboratory supplies, camping equipment, and specialized vehicles.One example of this involved support of some of the major traverses beginning in 1959. The University of Wisconsin (yes, the same institution that now is the prime manager of IceCube) employed support personnel to organize and maintain the traverse equipment--including Jack Long, who wintered at McMurdo in 1960 preparing equipment for Crary's traverse to Pole the following year...during that winter Jack cajoled the Navy into building the "USARP Garage" (later known as the MEC) as a facility to work on the expedition Sno-Cats. (Above left, the traverse departs McMurdo on 10 December 1960; they would reach Pole on 12 February 1961. U. S. Navy photo from the Bulletin of the U. S. Antarctic Projects Officer, March 1961) Jack continued to work for the program until H&N received the first major support contract in 1968.

Perhaps the first significant specific laboratory support contract was awarded to Stanford University in 1960--a 5-year contract to operate the biolab in McMurdo, and that year the facility, later known as the Eklund Biological Center, was doubled in size. This contract was assumed by North Star Research and Development Institute of Minneapolis, MN, in October 1965. I'm not clear how the selection process went for these small early contracts. Meanwhile, the first exclusive NSF Antarctic research vessel, a converted cargo vessel known as the USNS Eltanin, was placed in service in June 1962...operated by the U. S. Navy.

The next evolution in the business of Antarctic support contracting again involved the marine side...as plans for the permanent Palmer Station, to be constructed by the Navy's Seabees, were being finalized. In July 1966 a contract was awarded to Harvey F. Gamage, Shipbuilder, Inc., of South Bristol, Maine, for the construction of the 135-foot research vessel Hero. When the vessel and the permanent station were placed in service, Marine Acoustical Services (MAS) of Miami, Florida, had a 3 year contract to operate the ship as well as the biolab at Palmer Station (right, the Hero at Palmer Station, 1977 photo by Gary Cullen). Shortly after the contract award, MAS was purchased by TRACOR, which in the late 90's became part of BAE.

At some unknown point in the early 1970s the contract was awarded to Hydrospace-Challenger Inc. (HCI), interestingly this corporation was owned by EG&G, which would later successfully participate in the Antarctic Support Associates joint venture.

In the late 1960s, both the Navy and NSF explored the possibility of increasing the role of private support contractors. In 1967, Rodney Gray of ITT was one of the consultants employed in this study--he would later serve as the project director for ITT's major USARP support contract in the 1980s. Meanwhile back on the other side of the continent, in 1968 Holmes & (H&N) was awarded the science support contract for McMurdo, taking over in the 1968-69 summer season. The contractor support role was growing...as by this time the Field Party Processing Center--later renamed the Berg Field Center (BFC), was being fitted out. Another significant impetus toward reducing the extent of military support came in 1971--an executive order effective 1 July of that year shifted the Antarctic program responsibility and funding management from the Navy to NSF. This action was due at least in part to the close political scrutiny placed on the defense budget at the time--when the war in Southeast Asia was a significant part of the defense budget. So back on the ice, in 1972-73 after Seabees completed the the first permanent Siple Station, H&N furnished the support crew for the first winter in 1973. On 1 December 1973, H&N assumed operation of Palmer Station (from the Navy) and the Hero (from HCI) with a new 5-year contract. 1974 saw the first all-civilian crew at Palmer Station.

Another impetus for expanding the scope of the support constractor was the construction of the new domed South Pole Station (left, NOAA photo) (more project details). The Navy took this large project to the field in 1970-71 and did quite well with it, but they eventually had to deal with limited manpower and lack of specific trade expertise...due in no small part to the increasing demand for Seabee units in Southeast Asia. Accordingly, H&N furnished about 33 workers during the 1973-74 season-- they primarily dealt with some of the more specialized utility work.

At the beginning of the following season (1974-75) the last Navy crew at Pole turned over the old IGY-era station to Dick Wolak, its first civilian manager, the H&N support team, and the construction crew that showed up to finish the domed station in time for its dedication in January 1975. Two H&N employees in particular worth mentioning are Robert Byrd Breyer, the grandson of Admiral Byrd. He was living in Anaheim and saw the ads for Pole construction workers...and the rest is, well you know. Robert spent lots of time in the utilidor insulating the water, sewer and glycol piping. And then there was Jerry Marty, who later came back to Pole as the NSF construction manager for the present elevated station.

At left, Robert Breyer in front of the new station on 29 November 1974, the 45th anniversary of his grandfather's South Pole flight. Robert, standing in front of the balloon inflation tower/helium arch, has just retrieved this flag dropped by VXE-6, the Navy LC-130 squadron (photo courtesy Billy-Ace Baker). At right, Jerry and Elena Marty, two H&N employees, in front of the construction office in Dry Gulch, the summer/ construction camp (photo courtesy Elena Marty).

In 1976 H&N's two USARP support contracts--for the continental side and for Hero/Palmer operations, were more closely aligned into what eventually would be a single contract. Later in the 1970s, construction activities continued. One highlight was the successful 1976-77 summer, which featured the new Clean Air Facility (CAF, right) getting stick-built from scratch in one summer...along with a new summer camp to replace the burned-out old one, the dome weight room, and a number of other projects successfully managed by superintendent Pat Haggerty (yes, another familiar name). And the new Siple II modular station was completed and occupied in February 1979 (below left, photo by Craig Martin).

Meanwhile...the first in what has become a series of 10-year support contractor bidding cycles was underway, with much the same schedule that is being followed in the current process. The contract preliminary information and RFQ was issued in the 8th year of the decade...bidder site visits to the ice occurred during the 8-9 austral summer, final proposals were due in the middle of the 9th year, and contract award occurred later in that year. The new contractor started taking over during a transition period that encompassed the 9-0 austral summer, taking over completely on 1 April. In 1979 the precedent was set that continued for the next two contract cycles--NSF selected a new support contractor. In this case it was ITT Antarctic Services, Inc., (ITT/ANS), and thus the support offices moved from H&N's new building in Orange, CA to the headquarters of ITT Federal Electric Corporation (FEC, ITT's communications and support contracting division) in Paramus, NJ. ITT/ANS completed the hiring of winterovers for the 1980 season.

The next major construction effort was in McMurdo...ITT/ANS folks showed up in 1980-81, the first austral summer season of their new contract, to deal with completion of the new power plant as well as the 203-205 series of dorms. At right, steel erection for the power plant early in the 1980-81 season-- the plant was on line by the end of the summer (photo from Nick Majerus). The workforce was rather small by today's standards--in 1980-81 the entire ITT/ANS crew could fit into the Chalet for All Hands meetings. But 10 years later things were different--it was difficult to fit just the foremen and supervisors into the Chalet all at once. The steadily increasing McM support population was due in no small part to a series of much larger construction projects--the new water plant built adjacent to the power plant, a replacement vehicle maintenance facility to replace the burned-down Public Works Garage, and the next series of dormitories--the 3 story 206-209 facilities. Some of these facilities were designed by ITT/ANS...but other major projects were designed via the Navy as they are today--NSF has an arrangement with the Navy's facility design office in Hawaii to arrange for A&E services for major projects...ultimately including the replacement South Pole Station.

At the end of the decade ITT/ANS began the first phase of the replacement science facility, later to be dedicated the Crary Science and Engineering Center (above left, the structure of the first two pods as completed in February 1990, the last summer of the ITT/ANS contract). Construction work at the smaller stations during the 1980s was incremental rather than major--replacement power plant generator systems at Palmer and Pole...significant structural repairs to the Dome at Pole...new communications and computer systems at all stations (including an addition to the comms building at Pole. On the research vessel front, the NSF-owned R/V Hero was retired in 1984--replaced with the Polar Duke, a 212-foot leased ice-strengthened research vessel chartered from Rieber Shipping A/S of Norway. The vessel leasing arrangements evolved into direct USAP NSF contracts, although the support contractor continues to have a significant role in contract management and on-board science support operations.

The next round of support contract bidding began in 1988...to culminate in the announcement that Antarctic Support Associates (ASA)--a joint venture between H&N and EG&G--was to take over the contract by 1 April 1990...I heard this announcement in September 1989 in PA aboard the Polar Duke as we were about to set off for Palmer Station.

ASA established a new office in the south suburbs of Denver, CO...while the old ITT/ANS/FEC offices in Paramus were emptied and closed up. The 1990s was a period of accelerating turnover of McMurdo support activities from the Naval Support Force Antarctica (NSFA) to the civilian support contractor--this was completed in the 1997-98 season, when NSFA left the ice for the last time and was disbanded in 1998. On the research vessel front, NSF turned to Edison Chouest Offshore for its newer and larger next generation of research and support vessels. These were the Nathaniel B. Palmer, 308 feet, completed in 1992, and the smaller Lawrence M. Gould, 230 feet, completed in 1997. Both vessels were constructed at Edison Schouest's North American Shipyards in Larose, LA (a right, the Gould under construction in Larose in April 1997). The Polar Duke completed its last cruise to Palmer Station in May 1997. In the air, Navy helicopter support was replaced with a contract to Petroleum Helicopters, Inc., (PHI) beginning in the 1996-97 season...they started with one Bell 212 (the commercial equivalent to the Navy's UH-1N "Huey") and three smaller A-Star aircraft. These four helicopters were supported that year by 7 pilots and 5 mechanics. Meanwhile, McMurdo also saw a few significant efforts to subcontract the food and janitorial services beginning in the middle of the decade.

Construction activity in the 1990s saw completion of the Crary Lab in McMurdo as well as upgrades to other facilities. Meanwhile at Pole things were heating up as it were. Four "blue buildings" were purchased originally for use as summer camp replacements...but only one of these, the elevated dorm, was ever used for berthing. The other 3 were developed as the NOAA Atmospheric Research Observatory (ARO), MAPO (the Martin A. Pomerantz Observatory), and the Dark Sector Laboratory (DSL). At left is a view of DSL during the early stages of erection in 1999-2000...this building would not actually be completed for use by science until 2006 (photo courtesy Carlton Walker). But...the biggest news ever for the Antarctic contracting industry came in 1997--Congressional approval for full funding of the new elevated South Pole Station. This originally was $127.9 million for the "South Pole Station Modernization" (SPSM) along with $25 million for "South Pole Safety and Environmental" (SPSE). The first phases of the new station project were SPSE--the doubling of the fuel capacity to 450,000 gallons by replacing the old bladders with contained steel tanks (summer 1998-99...along with a replacement vehicle maintenance facility summer/winter 1999). At right, ASA (and later RPSC) Pole construction manager Carlton Walker passes through the newly completed garage in December 1999 (Antarctic Sun 12/12/99 photo by Josh Landis).

But by this time the next new contract proposal was on the street...with a juicy new chunk of work--South Pole! There had been some consideration to awarding the SPSM construction contract separately, but in the end it was incorporated in the master support contract. The bidders came out...and when the dust settled, this press release came out of Raytheon's Vienna, VA headquarters on 29 October 1999. The news was spread on the ice through this 31 October 1999 Antarctic Sun article. But all was not said and done right away. ASA launched a protest, leaving ice folks pondering their fate for a bit longer. This was finally resolved (at least for all practical purposes) in late January (30 January 2000 Antarctic Sun article), and Raytheon Polar Services Company (RPSC) assumed full control, taking over the former ASA offices in Englewood, CO.

As for the current contract period, things continue to go well. The science is getting bigger and bigger--witness the 10 meter telescope at Pole, new buildings at McM such as the Long Duration Ballooning (LDB) buildings, the Science Support Center (SSC) and the Joint Satellite Operations Center (JSOC), and increasing activity by those two large research vessels. Palmer Station saw completion of major rebuilds of the Biolab and GWR interiors, not to mention the first new major building since the 80s, the triangular Terralab, International Monitoring Station (IMS), (or T-6) as it were (above left, August 2005 construction photo by James Slaughter). And of course we have the crown jewel (well, I'm prejudiced), the new elevated South Pole Station that was officially dedicated on 12 January 2008. At right, the topping out of the last wing (B4) of the elevated station on 19 January 2005 (Carlton Walker photo).

Some months before the official dedication of the new South Pole Station, speculation started to emerge about the next contract rebid. Of course, based on history (such as what you've seen on this page) it was not unexpected. The rumors started to fly in 2007, and the prospective bidders started to position and posture. Finally, early in 2008 some official news started to come out....

There are two official sites of interest...the first is NSF's announcement of what is happening...first posted in April 2008 and updated a bit since then. Currently this page includes the general schedule for the bidding and award. The "historical information" link includes a redacted summary of the current RPSC contract. and there are other "reading room" links to general (and not so general) USAP program information of interest to bidders as well as the rest of us. And there are other links...including the one to FBO.gov, the official US Government procurement site for this contract. The fbo.gov site will be updated as the contracting effort proceeds...as of July 2008 it includes a fairly extensive preliminary RFP (request for proposals) as well a general summary of the contract scope of work and an ever-lengthening list of potential bidders. An interesting resource. Note that ANYONE can access this site, no logins or secret passwords are needed. Watch this space....

Okay...sorry, I'm an old Polie construction guy, and not a bean counter or contract administrator. So what you get from me is the historical take on this interesting ongoing event, rather than number crunching secrets and inside info. That certainly isn't the only viewpoint...if you're looking for another one I highly recommend that of fellow Polie (2004 winterover) Nick Johnson, who has a unique take on the last contract changeover.